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Keeping the Works Programme on Track

Capital projects and crew work in one programme

Lined up month by month against your crews, plant and contractors, and reported to council every month.

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Projects and Crew Work in One Place

Capital projects run across four years with their design, approval and funding lead times, and the first two years are set out month by month. Behind them sits a long horizon tied to your Long Term Financial Plan and Corporate Business Plan.

Reseals, resheeting and drainage are loaded against the same crews where your records allow it, so council sees when a project and the maintenance cycle need the same gang.

A Gantt chart of a four year capital works programme. Placeholder projects are listed down the left. Bars run across four financial years, with design and approval shown ahead of construction, and the first two years divided into months.
The four year programme. Design and approval lead time sits ahead of construction, and the first two years run month by month.
A bar chart of crew days by month across two financial years. Stacked bars show projects and routine works, with a line across the top showing the crew days available. Some months rise above the line and some sit well below it.
Projects and routine works loaded month by month against the crew days available.

When a Job Slips, Council Hears That Month

One report a month, within three days of the data arriving. Your works manager sees the draft first, then it goes to the officer your council nominates.

Money spent sits beside work delivered, so a reseal that has not started shows even under budget.

Seven pages of the monthly report fanned out: the summary, a map of the works by status, the budget to forecast final cost, spend and progress curves, crew and plant days, the risk register and a three month forward look. Figures are blanked.
The monthly report, seven pages, as it goes to the nominated officer.

Your Works Manager Runs the Crews

Delivery stays with your works team. We keep the programme current and write the report, which gives your works manager time back.

Running in Three Weeks

  1. 1

    First Session

    We read your Long Term Financial Plan, Asset Management Plan and Corporate Business Plan, then meet your works manager on plant, crews and contractors.

  2. 2

    Build and Walkthrough

    We build the programme and the report, then walk the draft through with your CEO and works manager.

  3. 3

    Handover

    The programme and the first monthly report go to the officer your council nominates.

Council supplies its plans, plant list, crew and contractor arrangements, project design status, grant agreements and meeting calendar.

Adopted With the Budget, Rolled Forward Each June

The programme is adopted with the budget by 31 August, resequenced at the budget review between January and March and rolled forward a year at 30 June. The monthly report sits beside council's finance report and grant returns.

A timeline of one financial year from July to June in two rows. The top row shows the council's dates: budget adoption by 31 August, the budget review between January and March and year end on 30 June. The bottom row shows the Council Works cycle: a three week first build, the programme and first report, a report every month, resequencing at the budget review and the roll forward at year end.
One year, July to June: council's dates above, the programme cycle below.

How the Engagement Is Structured

Council Works is engaged on a two year agreement with two fees.

  • A fixed onboarding fee for the first build: the three weeks from the first working session to the programme and the first report.
  • A fixed monthly fee from the first report to the end of the agreement. It covers the monthly report, resequencing at the budget review and the roll forward at year end.

Both fees are fixed when the agreement is signed. The total for the two years is known from the start and can be checked against your council's purchasing policy.

Half an Hour
on Your Programme

Bring this year's adopted programme. We will show you where it sits against your crews and your budget.

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